---
title: Spreadsheet Categories
description: Organise your expenses using preset and custom categories for improved reporting and clarity.
url: "https://malgrabooks.co.uk/docs/spreadsheet-categories/"
updated: "2026-02-18"
---

# Spreadsheet Categories

This article relates to our legacy cloud spreadsheets.
[If you're on Pulse, click here for our help guides and videos](https://support.malgrabooks.co.uk/article-categories/cloud-accounting-system/).

This feature is optional. If you'd rather not use the categorisation reporting, you can leave the column blank - it won't affect the calculations in anyway

If you want to see how much your business has spent through the year, you can now categorise expenses as you add them to the Malgra Spreadsheet.

When entering your expense, simply select from the drop down box which category the expense relates to.

![Malgra Interactive Categories 1](https://malgrabooks.co.uk/wp-content/uploads/2020/06/malgra-interactive-categories-1.gif)

**List of available categories**

| **Categories** | **Examples** |
| --- | --- |
| Communications | Mobile, Phone, Broadband costs |
| Equipment | iPad, Mobile Phone, Card Reader |
| Financial | Charges for bank, Interest |
| Office | Stationery, pens, paper, etc |
| Promotional | Advertisements, leaflets, etc |
| Stock (eShop) | Recipe Books, tools, eshop items |
| Subscription | Malgra Charges, Office365, Zoom |
| Travel | Train tickets, parking, bus |
| Other | Items not listed above |

### Reporting on Categories

Within your Annual Report, you'll find a section dedicated to your categories, with a summary of items from through the financial year. These are totalled up throughout the year, so that you can see how much you've spent on each item.

![Malgra Chart Expenses 1](https://malgrabooks.co.uk/wp-content/uploads/2020/06/malgra-chart-expenses-1.png)

In this example, Equipment is the highest value.